011 4165 3612; 4165 2117 | consult@sams.co.in

Job Description

Head of Accounts Department

CHILDREN

Rohini, New Delhi

1. POSITION(S) VACANT: Head of Accounts Department (HAD), CHILDREN, Rohini, New Delhi

 

2. ORGANIZATION BACKGROUND:

 

CHILDREN is a humanitarian, registered Indian Society, affiliated to Children International (CI), a respected international not-for-profit, based in Kansas City USA. CI operates in 10 countries across Asia, Africa and Latin America. The organization believes that investing in children and youth and empowering them to be agents of change in their communities, is the single best answer to breaking generational poverty.

 

CHILDREN is working with close to 10,000 children from vulnerable communities in Shahbad Dairy and Bawana resettlement colonies, in and around North Delhi and helping them to break the cycle of poverty through a range of program interventions across four key development areas: healthy behaviors, education, empowering life skills and employment preparation.  This holistic approach is delivered by a passionate, high-performing team that aims to delivers impact that lasts. CHILDREN is guided by the following values: “We live the mission, We see potential in everyone, everywhere, We believe human connections matter, We are always learning and We own the impact.”

 

For more information about CI, please visit https://www.children.org/

 

3. JOB DESCRIPTION/ RESPONSIBILITIES:

 

Reporting to the Director, CHILDREN, administratively and the Regional Controller, CI, functionally, the Head of Accounts Department (HAD) shall be responsible for the following:

 

Key Roles and Responsibilities:

 

Summary:

(1) Provide inputs on critical, organizational-level decisions, as a part of the senior management team. This shall include inputs on annual strategic/ operating plans and budgets for the organization, in line with CHILDREN’s goals;

(2) Coordinate with the Director, CHILDREN on the annual budget planning exercise in consultation with other key staff, keeping in mind the resources required to achieve the annual goals and expectations and implementation of corresponding work plans;

(3) Plan, organize, control, and monitor financial resources of the organization, which shall include accounting, budgeting, cash management, financial reporting, and internal control, in line with the guidelines and principles of the Field Manual prescribed for CHILDREN, accounting and auditing standards and best practices, considering the local context and laws;

(4) Ensure compliance with government requirements, local laws, accounting and auditing standards, labor laws, social security, and tax compliance;

(5) Provide support to concerned Managers for the efficient and effective use of resources to achieve the goals and objectives of the organization. Review utilization against budget on a monthly basis and come up with ways to ensure optimal implementation of the work plan;

(6) Identify, recruit and train high-performance value-driven teams and promote that culture throughout the organization; Advise and oversee adherence to all protocols related to health, safety and security for staff, volunteers, and beneficiaries;

(7) Ensure quality and timely reporting as per CHILDREN and CI requirements, including monthly, quarterly and annual financial reports, periodic reports to local board, donor specific reports, etc;

(8) Foster collaborative leadership and manage critical stakeholder engagements (internal and external) as required;

(9) Strictly observe confidentiality and strong ethics with respect to all beneficiary information/ financial and other organizational data;

(10) Comply with and ensure adherence to CHILDREN’s policies, safety and security protocols and child safeguarding norms and guidelines by self, as well all stakeholders both internal and external;

(11) Promote diversity and inclusion, value other cultures, and demonstrate respect while relating with all organizational constituents, irrespective of their race, color, faiths, gender, sexual orientation, age, caste, disabilities, experiences, beliefs and ethnicity.

 

A. Strategic Planning and Organizational Support:

 

(1) Develop annual work plans and realistic cost-conscious budgets in line with the organizations program goals and objectives, in consultation with the Director, CHILDREN, key staff and Center Coordinators;

(2) Provide support to the Director, CHILDREN for reviewing annual operating plans and budgets for accuracy and completeness, as well as presenting them to the Regional Director. Also provide support for resolving comments, reviews, and rework, as necessary for the timely approval of the same;

(3) In collaboration with Key Staff and Community Center Coordinators, reflect on critical field implementation components (materials, resources, personnel, costs, as well as external socio-political challenges) and innovate and adjust when needed, to enhance the quality and efficiency of implementation of all interventions.

 

B. Accounting and Internal Control:

 

(1) Establish and monitor strong internal control system in respect of financial transactions with a view to safeguarding the assets of the organization. Enhance and implement all actions, processes, and controls to prevent fraud and/ or incorrect use of assets and promote transparency;

(2) Ensure compliance of all financial transactions in line with the organization’s accounting policy and procedures, and local and international accounting standards;

(3) Develop, update, and implement the organization’s accounting management, systems, policies, and procedures, as needed. Regularly monitor their correct application.

 

C. Financial Management, Analysis and Reporting:

 

(1) Review and approve accounting and financial activities, in line with internal policies/ guidelines and approved budgets, and ensure their timely processing and releases;

(2) Review and verify supporting documentation to ensure that disbursements booked are legitimate expenditures;

(3) Perform detailed reviews and analysis of financial plans/ budgets for proposed new projects, and on-going projects, as appropriate. Make recommendations and advise the Director, CHILDREN and key staff, on the general financial feasibility and adequacy of financial plans and budgets for different organizational interventions;

(4) Oversee and ensure adequate and permanent application of KEY CONTROLS stated in CHILDREN’s Field Manual;

(5) Direct and participate in financial analysis and in the preparation and submission of various financial reports, such as cash balance reports, monthly and quarterly variance reports, monthly money transfer records, and annual closure of accounts;

(6) Ensure that expenditures are within budget. Notify Director, CHILDREN in cases of shortages/ discrepancies, based on cumulative records;

(7) Provide appropriate financial statements and reports to various stakeholders viz. Department Heads, Field Director, Regional Finance, Headquarters, Public and Governmental Institutions, Board of Trustees, etc. This shall include critical assessment, analysis, as well as recommendations for improvements, to support strategic decision-making;

(8) Manage and maintain the accounting system (Sun System or any other system the organization may implement) and initiate reporting of issues encountered;

(9) Collaborate with Director, CHILDREN and the Talent Growth Department to prepare, maintain and update the staff salary/ compensation and benefits sheet, as needed;

(10) Review accuracy of payroll and release salaries and benefits to all staff as scheduled, and ensure all related statutory payouts are processed in a timely manner to avoid penalties;

(11) Prepare the annual salary chart, in collaboration with the Director, CHILDREN and Talent Growth Manager, according to approved salary increases and local context.

 

D. Audit and Compliance:

 

(1) Prepare internal control schedules and facilitate all financial audits, needed by CI HQ, as well as local statutory audits;

(2) Ensure compliance with internal financial guidelines at all times;

(3) Design and supervise implementation of the agency’s internal field control / audit program;

(4) Develop and establish continuing improvement processes and systems to achieve acceptable audit ratings/ reports;

(5) Lead in resolution or implementation of audit observations or recommendations in coordination with the Director, CHILDREN and concerned Department Heads;

(6) Ensure high compliance with all banking regulations, as well as other relevant local and national laws, including income tax, social security, labor laws and other statutory regulations, as applicable.

 

E. Budget Management:

 

(1) Formulate and/ or implement budget guidelines provided by CI’s Regional and Head Office;

(2) Support and facilitate the budget process with the Director, CHILDREN and other units for compilation and consolidation. Act as an intermediary between various units and the CI team for budget clarification;

(3) Review and submit agency budget, monthly operating plan, variance analysis, and savings reports to Director, CHILDREN and other key staff;

(4) Coordinate with the different Departmental Heads to explore savings, consolidation of idle fund savings and the generation of proposals for utilization.

 

F. People Management:

 

Work with the Talent Growth Team and other key staff to:

(1) Identify manpower needs and support recruitment of relevant and essential staff members in line with workplans;

(2) Implement effective staff performance and potential conversations and conduct regular performance reviews with team members, to enable a high-performance value-driven culture within the team and CHILDREN;

(3) Quickly and effectively deal with conflict and HR-related issues (performance or behaviour-related issues) that affect operations;

(4) Provide mentoring and proactive problem-solving support to direct reports. Ensure that staff have requisite training for the fulfilment of job functions;

(5) Proactively lead the accounting team through change by championing improvement initiatives, CHILDREN-wide changes, or CI originated change projects.

 

4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

 

Qualification and Experience:
(1) Applicants must be Chartered Accountants, with relevant experience;

(2) MBAs in Finance, ICMAs, ICWAs, Partly Qualified CAs (Inter.) or equivalent, with extensive relevant experience, shall also be considered;

(3) Applicants must possess at least five years of experience in managing accounting and financial operations, of which two should be in a leadership role;

(4) Prior experience of working with reputed non-profits, with specific focus on compliances, budgeting, accounting, grants/ contract management, financial reporting, and business management in developing countries, is essential;

(5) Knowledge of preparation of Financial Statements in accordance with the IFRS (International Financial Reporting Standards), or Generally Accepted Accounting Principles (GAAP) applicable in India; or equivalent;

(6) Experience of supervising and managing finance and audit teams;

(7) Significant knowledge and understanding of local statutory requirements, including FCRA and legal procedures (audit, tax, social security, labor laws, etc.) and Government regulations;

(8) Experience of working on Sun Systems is desirable.

 

Skills and Competencies:

(1) Strong verbal and written communication, documentation skills and presentation skills in English;

(2) Good interpersonal skills with the proven ability to deal tactfully and build effective relationships with people across levels, both internally and externally;

(3) Strong computer skills with experience MS Office applications, as well as exposure to working on ERP and other IT based systems for financial management and reporting;

(4) Experience in effective planning, managing multiple priorities and driving timely and quality focused delivery in line with deadlines;

(5) Proven analytical and problem solving, financial trouble shooting;

(6) Self-motivated and proactive with a high level of compassion, empathy, integrity, and passion to work on complex social causes, especially the cause of children and youth;

(7) Actively pursues learning and self-development; seeks feedback; modifies behavior considering right feedback;

(8) Believes in collaboration and teamwork;

(9) Resilient to change and can manage change effectively within the team;

(10) Proven ability to deal effectively with and resolve conflict and confrontation.

(11) Willingness to travel as and when required.

 

5. COMPENSATION OFFERED:

 

Gross compensation budgeted for the position is attractive. Please note that the offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

 

6. LOCATION: Rohini, New Delhi

 

7. REFERENCE: HAD-CHILDREN

 

8. CONTACT INFORMATION:

 

Team SAMS
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025
Phone Nos.: 011- 4081-9900; 4165 3612

 

9. APPLICATION PROCESS:

 

Eligible candidates interested in the position are requested to apply using the link https://recruitment.samshrm.com/Jobs/CI by or before May 17, 2022.