011 4165 3612; 4165 2117 | consult@sams.co.in

Job Description

Vaccine and Cold Chain Managers (VCCMs)

Electronic Vaccine Intelligence Network (eVIN) Project


1. POSITION VACANT: Vaccine and Cold Chain Managers (VCCMs), for Electronic Vaccine Intelligence Network (eVIN) Project with SAMS (Two vacancies), Namchi district, Sikkim (One vacancy), Singtam district, Sikkim (One Vacancy).

2BACKGROUND: Strategic Alliance Management Services Pvt. Ltd. (SAMS) is a premier management consultancy that has been exclusively focused on providing recruitment, payrolling and supply chain management services, to the public health and development sectors in India, for the past 22 years.

SAMS’ clients include bilaterals, multilaterals, I/NGOs and both Central and State Government organizations. SAMS has managed drug logistics and health supplies for the Revised National Tuberculosis Control Programme (RNTCP) at CTD, MoHFW for the past 17 years. SAMS has provided similar support to NVBDCP and briefly to NACP.

eVIN is an exciting, ‘breakthrough’ initiative from UNDP that is expected to improve the availability of quality vaccines to the Universal Immunization Programme (UIP), at the state and district level. The eVIN project is being implemented in all districts of Sikkim and VCCMs are an integral component of the UNDP project team which is working towards contributing to the objectives of the project.


VCCMs will work in close coordination and supervision of respective District Immunization Officers and report to UNDP Senior Project Officer. The VCCM based at Namchi will manage South and West districts and the VCCM based at Singtam will manage North and East districts. He shall be responsible for managing programme planning, implementation, capacity building, monitoring and reporting on all eVIN interventions.


Key Job Responsibilities:

(A) Programme Planning and Implementation:

(1) Planning and execution of all activities related to eVIN implementation in the designated district, in close coordination with district DIO/ RCHO;
(2) Support the work of Cold Chain Handlers (CCH) at District Vaccine Store (DVS) and cold chain points in improving timely stock entries and their online visibility, including temperature performance of cold chain equipment.


(B) Technical Assistance:

(1) Support the District Immunization Officer (DIO) in all activities pertaining to vaccine logistics and cold chain management in the district. This includes, but is not limited to:

(a) Vaccine stock forecasting;
(b) Cold chain needs assessment;
(c) Indent generation;
(d) Storage and distribution planning for vaccines, syringes and Cold Chain Equipment (CCE);
(e) Planning for preventive maintenance of CCE;
(f) Any other work assigned by the DIO as and when required.

(2) Support the DIO in organizing review meetings of Cold Chain Handlers(CCH);
(3) Develop vaccine collection and distribution cycle and ensure its implementation with support from District Vaccine Store(DVS) in-charge;
(4) Ensure all transactions (issue, receipt, discard, transfer etc.) of vaccines and syringes are entered in the eVIN system;
(5) Review the online data entry of all vaccine and syringes transactions on daily basis and ensure regular & timely updating from all cold chain points;
(6) Regular analysis of consumption patterns, wastage rates, monthly reports etc. supporting DIO in taking corrective actions;
(7) Monitor cold chain performance through remote temperature loggers and ensure prompt response to temperature excursions at cold chain points across the district;
(8) Work closely with the district refrigerator mechanic to ensure timely repair of cold chain machines;
(9) Visit all ice-lined refrigerator (ILR) points in the district and support the DIO in day to day monitoring and implementation;
(10) Work closely with State and district Level Health officials;
(11) Undertake field visits to monitor the implementation of the system and provide; technical inputs to address gaps and bottlenecks in the implementation of eVIN;
(12) Undertake field visits for 20 days in a month in districts assigned to you;
(13) Prepare periodic status reports, annual reports, case studies, etc. in a qualitative and timely manner.

(C) Capacity Building of Cold Chain Handlers:

(1) Conduct training sessions for CCH and plan for refresher trainings and training of newly recruited staff;
(2) Supportive supervision of CCH in effective vaccine logistics and cold chain management including temperature recording and handling;
(3) Identify capacity-building needs on eVIN and undertake capacity building activities at district level for different levels of health professionals and field-level functionaries, facilitate learning exchanges.

(D) Vaccine Temperature Management:

(1) Temperature logger installation, this includes:

(a) Verifying master-data readiness before site installation;
(b) Signing-off post logger installation;
(c) Associating the temperature logger with CCE.

(2) Cold Chain Equipment and Temperature logger monitoring on a regular basis;

(3) Ongoing maintenance of assets, this includes:

(a) Updating the configuration of temperature logger;
(b) Updating/ maintaining master-data in the eVIN web application once the logger is installed;
(c) Registering CCE, or similar assets, or temperature loggers, if they are not in the eVIN system.


(E) Admin and HR:

(1) Develop Monthly workplan and Monthly activity report for submission to the SPO;
(2) Prepare travel logs and vouchers;
(3) Attendance report generation, salary and TA issuing and approval of leave.




Minimum of a Graduation Degree in any discipline from a reputed University/ Institution.


1. Minimum one-year professional work experience at the State /District/ Block level on implementation projects, in the health sector.

2. Should have good knowledge of the health system of country and states

3. Experience in managing information technology driven projects will be an asset

4. Experience of working with the State Government or other international development organization will be an asset.


Skills & Abilities:

(1) Good knowledge of the health system in India and its states;
(2) Good analytical, negotiating, communication skills;
(3) Good knowledge of written and spoken English is required;
(4) Working knowledge of the local language of the duty station will be needed.


Gross compensation (Cost to Organisation) offered for the position shall be Rs. 16,612/-. This includes Social Security benefit as per applicable law of Rs. 2,962/-. Net take home salary will be Rs. 13,650/- per month. In addition to this, Rs. 5,000/- per month will be given towards reimbursement of actual travel costs incurred within the district. 


Please note that VCCMs shall be on the payroll of SAMS.

6. LOCATION: (1) Namchi, (2) Singtam




Strategic Alliance Management Services Pvt. Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025
Phones: 011-2684-2162; 011-4165-3612; 011-4101-1564 and 011-4101-1565



Eligible candidates interested in this position are requested to apply online at http://www.evin-recruitment.samsconsult.com/ giving details of three references and current compensation drawn by or before December 15, 2019


For further details please visit www.sams.co.in / www.samsconsult.com




The applicant must be holder of Sikkim Subject/ Certificate of Identification (CoI)

In case selected, candidates would be required to submit Police Verification, Medical Fitness certificate and a Demand Draft of Rs. 16,612/- as security deposit against company assets prior to joining.