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Job Description

Vaccine and Cold Chain Manager (VCCM)

Electronic Vaccine Intelligence Network (eVIN) Project


1. POSITION VACANTVaccine and Cold Chain Managers (VCCMs), for Electronic Vaccine Intelligence Network (eVIN) Project with SAMS, Districts of Meghalaya (11 Vacancies)




Strategic Alliance Management Services Pvt. Ltd. (SAMS) is a premier management consultancy that has been exclusively focused on providing recruitment, payrolling and supply chain management services, to the public health and development sectors in India, for the past 22 years.


SAMS’ clients include bilaterals, multilaterals, I/NGOs and both Central and State Government organizations. SAMS has managed drug logistics and health supplies for the Revised National Tuberculosis Control Programme (RNTCP) at CTD, MoHFW for the past 17 years. SAMS has provided similar support to NVBDCP and briefly to NACP.


eVIN is an exciting, ‘breakthrough’ initiative from UNDP that is expected to improve the availability of quality vaccines to the Universal Immunization Programme (UIP), at the state and district level. The eVIN project is being implemented in 11 districts of Meghalaya and VCCMs are an integral component of the UNDP project team which is working towards contributing to the objectives of the project.




Reporting to the Project Officer- Operations, UNDP and under the direct supervision of District Immunization Officer, the Vaccine and Cold Chain Managers (VCCMs) shall be responsible for programme planning, implementation, capacity building, monitoring and reporting of all eVIN interventions.


Key Job Responsibilities:


(A) Programme Planning and Implementation:

(1) Plan and execute of all activities related to eVIN implementation in the designated district, in close coordination with district DIO/ RCHO;
(2) Support the work of Cold Chain Handlers (CCHs) at District Vaccine Store (DVS) and cold chain points in improving timely stock entries and their online visibility, including temperature performance of cold chain equipment.


(B) Technical Assistance:

(1) Support the District Immunization Officer (DIO) in all activities pertaining to vaccine logistics and cold chain management in the district, which shall entail:


(a) Vaccine stock forecasting;
(b) Cold chain needs assessment;
(c) Indent generation;
(d) Storage and distribution planning for vaccines, syringes and Cold Chain Equipment        (CCE);
(e) Planning for preventive maintenance of CCE;
(f) Any other work assigned by the DIO as and when required.


(2) Support the DIO in organizing review meetings of Cold Chain Handlers(CCH);
(3) Develop vaccine collection and distribution cycle and ensure its implementation with support from District Vaccine Store(DVS) in-charge;
(4) Ensure all transactions (issue, receipt, discard, transfer etc.) of vaccines and syringes are entered in the eVIN system;
(5) Review the online data entry of all vaccine and syringes transactions on daily basis and ensure regular & timely updating from all cold chain points;
(6) Regular analysis of consumption patterns, wastage rates, monthly reports etc. supporting DIO in taking corrective actions;
(7) Monitor cold chain performance through remote temperature loggers and ensure prompt response to temperature excursions at cold chain points across the district;
(8) Work closely with the district refrigerator mechanic to ensure timely repair of cold chain machines;
(9) Visit all iced-lined refrigerator (ILR) points in the district and support the DIO in day to day monitoring and implementation;
(10) Work closely with State and district Level Health officials;
(11) Undertake field visits to monitor the implementation of the system and provide; technical inputs to address gaps and bottlenecks in the implementation of eVIN;
(12) Undertake field visits for 20 days in a month within district;
(13) Prepare periodic status reports, annual reports, case studies, etc. in a qualitative and timely manner.


(C) Capacity Building of Cold Chain Handlers:


(1) Conduct training sessions for CCH and plan for refresher trainings and training of newly recruited staff;
(2) Supportive supervision of CCH in effective vaccine logistics and cold chain management including temperature recording and handling;
(3) Identify capacity-building needs on eVIN and undertake capacity building activities at district level for different levels of health professionals and field-level functionaries, facilitate learning exchanges.


(D) Vaccine Temperature Management:


(1) Temperature logger installation, this includes:


(a) Verifying master-data readiness before site installation;
(b) Signing-off post logger installation;
(c) Associating the temperature logger with CCE.


(2) Cold Chain Equipment and Temperature logger monitoring on a regular basis;


(3) Ongoing maintenance of assets, this includes:

(a) Updating the configuration of temperature logger;
(b) Updating/ maintaining master-data in the eVIN web application once the logger is installed;
(c) Registering CCE, or similar assets, or temperature loggers, if they are not in the eVIN system.


(E) Admin and HR:


(1) Develop monthly workplan and monthly activity report for submission to the PO-Operations;
(2) Prepare travel logs and vouchers;
(3) Attendance report generation, salary and TA issuing and approval of leave.




Applicants must be graduates in Business Administration/ Public Health/ Hospital Management/ Social Sciences/ B.Sc. (Bio)/ Material Management/ Supply Chain Management from a reputed University/ Institution.



(1) Minimum one to three years professional work experience at the state/ district level on implementation projects in the health sector

(2) One to two years proven experience in the public health system and programs at district level;

(3) Experience in vaccines supply chain and cold chain will be preferred;

(4) Experience in managing information technology driven projects will be an asset;

(5) Experience of working with the government or other international development organization will be an asset.


Skills and Competencies:

(1) Good knowledge of the health system in India and its states;
(2) Good analytical, negotiating, communication skills;
(3) Good knowledge of spoken and written English and working knowledge of local language;

(4) Proficient in MS Office and other applications




Gross compensation payable to the candidate selected for this post, at the time of joining is budgeted at Rs. 22,000/- per month, plus Rs. 5,000/- per month towards reimbursement of actual travel costs incurred within the district.




In case selected, candidates would be required to submit Police Verification, Medical Fitness certificate and a Demand Draft of Rs. 22,000/- as security deposit against company assets prior to joining.


7. NATURE OF ENGAGEMENT: The VCCMs shall be on a payroll of Strategic Alliance Management Services Pvt. Ltd. (SAMS), a respected HR Agency.


8. LOCATION(s) and Number of Vacancies: 11(eleven) Vacancies, Districts of Meghalaya






Strategic Alliance Management Services Pvt. Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar
New Friends Colony, New Delhi 110 025 
Phones: 011-2684-2162; 011-4165-3612; 011-4101-1564 and 011-4101-1565




Eligible candidates interested in this position are requested to apply online at http://www.evin-recruitment.samsconsult.com/ giving details of three references and current compensation drawn by or before August 29, 2019.


For further details please visit www.sams.co.in / www.samsconsult.com