011 4165 3612; 4165 2117 | consult@sams.co.in

Job Description

Senior HR and Admin Specialist

Water.org

New Delhi

1.  POSITION VACANT: Senior HR and Admin Specialist, Water.org, New Delhi

 

2.  ORGANIZATION BACKGROUND:

 

Water.org, head quartered in Kansas City, Missouri, USA, works to ensure safe water and sanitation for all. Co-founded by Gary White and Matt Damon in 2009, Water.org has impacted more than three million lives and transformed thousands of communities in Africa, South Asia, and Latin America. 750 million people (about one in 10), globally lack access to safe water and 2.4 billion people (about one in three), do not have access to a toilet. Water.org serves these people.


Water.org goes beyond traditional approaches to safe water and sanitation, focusing on addressing the underlying causes of this global crisis and innovating to deliver large-scale and sustainable change. Water.org’s program in India provides safe drinking water and adequate sanitation facilities to families living in rural and urban Indian communities in 11 states and one Union Territory viz. Andhra Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Bihar, Chhattisgarh, Orissa, West Bengal, Assam, Tamil Nadu and Pondicherry (UT). Water.org offers both grant and Water Credit programs in India.

For more information, please visit, http://water.org/

 

3.  KEY ROLES AND RESPONSIBILITIES:

 

Reporting to the Senior Manager- Business Operations, the Senior Human Resource and Admin Specialist (SHRAS) shall be responsible for Human Resources management and overall day-to-day local administration of the Delhi office. S/he will also be assisting in certain areas to provide support to IT team members and the organization at large as needed.
 

Key Roles and Responsibilities:

 

(A) Human Resource Management:

 

(1) Collaborate with global HR team (US) and lead/develop/update/co-ordinate on various HR policies and practices. HR responsibilities include ensuring 100% compliance on recruitment, on-boarding, compensation and benefits planning, performance review, goal setting etc.;
(2) Communicate and explain the organization's HR policies to new employees and ensure all employees understand and comply with policies;
(3) Implement performance review procedures;
(4) Responsible for management of India annual recruiting plans. Ensure adherence to Global HR recruitment policies. Implement effective sourcing, screening and interviewing techniques;
(5) Provide support on legal compliances to ensure adherence to compliance laws and regulations and follow up on statutory obligations - EPF, gratuity, insurance etc.;
(6) Review current HR practices and recommend more effective strategies for implementation (HRIS);
(7) Facilitate with newcomers on joining formalities including HR documentation, IT coordination, leave reporting, expense reporting, gender policy guidelines etc.; 
(8) Review and update job descriptions for all positions regularly; and 
(9) Prepare and submit all relevant HR letters/ documents/ attendance as per the requirements in consultation with concerned Supervisor.
 

(B) Office Management:

 

(1) Local Office administration:
(a) Ensure timely day to day office correspondences (mails) on various HR and Admin issues. Co-ordinate with service providers (example- housekeeping and local IT agencies) and ensuring cleanliness of the office premises;
(b) Attendance tracking report (monthly tracking) and its reconciliation with Time sheets;
(c) Upkeep, beautification and up-gradation of office outlook from time to time;
(d) Coordinate with Building Owners Association for sharing of costs and maintenance of common areas / properties;
(e) Management of Office files – safe custody with duly coded and updating master file list;
(f) Coordinate arrangements for special events (WCF, Cofounder visit, Donor visit etc.,);
(g) Logistics and travel support to special events, US visitors, and any special guests (coordination of hotel reservations and maintaining vendor relationships).

(2) Executive support to the Country leadership.

(C) Asset Management (Delhi Office):
(1) All purchases related to office needs and team members (both capital assets and recurring needs– stationary, cafeteria needs);
(2) Office assets maintenance (with the support of Admin Specialist) – follow ups / renewal on periodical AMCs and printers and cross checking periodically;
(3) Documentation of office assets - Maintenance of stock register and periodical updates (both disposal and new assets entry);
(4) Manage relationship with global technology team on staff IT needs as well as implementation of new technology solutions;
(5) Other administrative issues that arise from time to time.


4. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

 

Qualifications:
Applicants should have a bachelor’s degree or equivalent in Psychology, Human Resources, Business, or Organization Development.

Experience:
(1) Minimum eight years of experience in handling HR operations and office administration;
(2) Prior experience to the socio development sector will be an advantage; Applicants with keen motivation to transition to the sector shall also be considered;
(3) Knowledge and work experience in employment law, organizational planning, recruitment, organization development, employee relations, employee engagement etc. will be preferred.
 

Skills:

(1) Strong interpersonal skills, including ability to work well with those from various backgrounds and cultures;

(2) Excellent communication, correspondence skills;
(3) Ability to design and coordinate work-flow processes of HR, admin and logistics tasks;
(4) Ability to thrive in an entrepreneurial and fast-paced environment, work effectively and efficiently execute multiple tasks and balance competing priorities;

(5) Ability to effectively multi-task in a fast paced and challenging environment;

(6) Customer Focus - Building strong customer relationships and delivering customer-centric solutions;

(7) Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder;

(8) Driving Results - Consistently taking self-initiative in achieving results, even under tough circumstances;

(9) Collaborating - Building partnerships and working collaboratively with India staff members and Global HR team to meet shared objectives;
(10) Self-development - Actively seeking new ways to grow and be challenged using other formal and informal development channels;

(11) Optimizing Work Processes – Determining the most effective and efficient processes to get things done, with emphasis on continuous improvement;

(12) Managing Ambiguity – Operating effectively, even when things are not certain, or the way forward is not clear;

(13) Instilling Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity;
(14) Financial Stewardship - Demonstrating fiscally responsible decision making as applicable to her/his role;

(15) IT Proficiency: Strong knowledge of MS Excel, Word, PowerPoint, Internet. Knowledge of managing servers, internet connectivity and IT troubleshoot preferred.

 

5. COMPENSATION OFFERED:

Gross compensation for the position is attractive. Please note that the offer made to the selected candidate shall be commensurate with qualifications, experience and salary history.

(Note: This position offers full-time benefits, including medical/dental insurance, life and disability insurance, retirement program and periodic review for merit and incentive pay based on organizational and personal achievement.)

 

6. LOCATION: Delhi, India

 

7. REFERENCE: SHRAS-WO

 

8. CONTACT INFORMATION:

 

Senior Consultant
Strategic Alliance Management Services P Ltd.
1/1B, Choudhary Hetram House, Bharat Nagar 
New Friends Colony, New Delhi 110 025
Phone Nos.: 011- 2684 2162; 4165 3612
E-mail: shras-wo@sams.co.in 

 

9. APPLICATION PROCESS:

 

Eligible candidates interested in this position are requested to urgently apply to shras-wo@sams.co.in, along with a cover letter highlighting their motivation to apply and suitability for the position, along with an updated resume including names and contact details of at least two referees, by or before July 10, 2019.

 

Water.org is an equal opportunity employer and does not and shall not discriminate on the basis of race, colour, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. Water.org is committed to providing an inclusive and welcoming work environment.