011 4165 3612; 4165 2117 | consult@sams.co.in

Job Description

Procurement Assistant

Foundation for Innovative New Diagnostics

New Delhi

1. POSITIONS VACANT: Procurement Assistant (Two Vacancies), Foundation for Innovative New Diagnostics (FIND) India, New Delhi

 

2. ORGANIZATION BACKGROUND:

 

The Foundation for Innovative New Diagnostics (FIND), is established in India as an independent, non-profit, created under Section 8 (Indian) Companies Act, 2013, with its office in New Delhi. FIND India is the key implementing partner of Central TB Division, Ministry of Health & Family Welfare, Government of India, for strengthening and expanding TB laboratory diagnostic capacity under the National Tuberculosis Elimination Program (NTEP) with the support of the Global Fund.

 

FIND India is a subsidiary of FIND, an international non-profit organization based in Geneva, Switzerland. The organization is dedicated to activities that result in: 1) new diagnostic tools; 2) expanded access to these tools; and 3) strengthened diagnostic testing capacity for poverty-related diseases in low-and middle-income countries.

 

For more information about the organization, please visit http://www.finddx.org/

 

3. JOB DESCRIPTION/ RESPONSIBILITIES:

 

Reporting to the Procurement Officer, the Procurement Assistant (PA) shall be responsible for assisting in procurement related activities under Global Fund grant including the planned PPE procurement.

 

Key Responsibilities:

(1) Assist in preparation of specifications through market analysis and assist in vendor development and vendor management.

(2) Assist in preparation of solicitation document (Request for Quotation, Request for Proposal, etc.) and comparative statement, evaluation report; Assist in arrangement/ co-ordination of purchase committee meeting;

(3) Assist in preparation of contract and purchase order and follow-up of purchase order up to payment;

(4) Assist in organizing and transmitting documentation to requestors related to offers, evaluation criteria, and correspondence with bidders;

(5) Assist in maintaining database and organizing vendor files, catalogues, technical literature and price information for ready access; Establish call-up system to follow up on procurement orders being held up;

(6) Assist in analysis and evaluation of information regarding vendor performance with regard to quality, price, delivery and equipment, and ensure that it conforms to supplier qualification operating procedure;

(7) Work closely with finance team to submit procurement-related invoices for payment processing along with supporting documents;

(8) Ensure regular update of a database of contract documentation, terms of references, list of suppliers of goods and services;

(9) Assure proper filing of all procurement related documentation;

(10) Perform other duties and responsibilities as required.

 

4. QUALIFICATION, SKILLS AND EXPERIENCE:

 

Qualifications:

Applicant must be graduate in any discipline.

 

Experience:

Minimum five years of work experience in the field of project administration with emphasis on procurement and contract management.

 

Skills and Competencies

(1) Ability to communicate effectively in English and Hindi; 

(2) Good communication and interpersonal skills;

(3) Strong presentation and organizational skills;

(4) Excellent computer skills, particularly in MS Office (MS Excel, MS Word, Outlook, Power Point);

(5) High level of integrity and honesty;

 

5. NUMBER OF VACANCY(s): Two Vacancies

 

6. LOCATION: FIND India Office, New Delhi

 

7. COMPENSATION OFFERED:

 

The gross remuneration budgeted for the position is attractive and shall be commensurate with the qualifications, experience, and salary history, of the selected candidate.

 

8. CONTRACT TYPE AND PERIOD:

 

The successful candidate shall be issued an employment contract from the date of joining till June 30, 2021, and shall be renewable subject to satisfactory performance, project extension and fund availability.

 

9. REFERENCE:

 

PA-FIND

 

10. CONTACT INFORMATION:

 

Team SAMS

Strategic Alliance Management Services P Ltd.

1/1B, Choudhary Hetram House, Bharat Nagar

New Friends Colony, New Delhi 110 025

Phone Nos.: 2684 2162; 4165 3612

 

11. APPLICATION PROCESS:

 

Eligible candidates interested in this position are requested to apply online to https://recruitment.samshrm.com/JOBS/FIND by or before October 7, 2020.