2. ORGANIZATION BACKGROUND:

Organizational Objective:

Attainment by all peoples of the highest possible level of health.

Core Functions:

Building on WHO’s mandate and its comparative advantage, the following six core functions have been defined for the Organization and Country activities of WHO India:

(1) Providing leadership on matters critical to health and engaging in partnerships where joint action is needed;

(2) Shaping the research agenda and stimulating the generation, translation and dissemination of valuable knowledge;

(3) Setting norms and standards, and promoting and monitoring their implementation;

(4) Articulating ethical and evidence-based policy options;

(5) Providing technical support, catalysing change, and building sustainable institutional capacity;

(6) Monitoring the health situation and assessing health trends.

For more information please visit, http://whoindia.org/

3. JOB DESCRIPTION/ RESPONSIBILITIES:

Under the overall supervision of the Administrative Officer, WHO Country Office - India, the Secretary (SECR) shall undertake the following tasks:

(1) Receiving, screening and maintaining a log of incoming correspondence, reports, documents etc and routing the same to the Supervisor with full background information, maintain follow-up system on responses and deadlines;

(2) Taking notes and transcribing non technical and technical correspondence, reports etc. using word processing equipment, ensuring grammatical accuracy, spelling, format and conformity with procedural directives;

(3) Drafting/ preparing general correspondence on brief instructions, typing statements, reports, studies including statistical tables etc from manuscripts using word processing equipment;

(4) Making arrangements for appointments/ meetings and maintaining Supervisor’s calendar, receiving visitors, screening telephone calls, responding to requests for information and queries with discretion, taking notes and preparing minutes of the meeting;

(5) Organizing and maintaining general and confidential files, reference system, address list and other reference documents;

(6) Making searches, compiling and maintaining information relevant to the programme for preparation of reports and documents, providing assistance in the monitoring of project implementation, maintaining and updating internal databases;

(7) Preparing briefs or notes on matters relating to the programme in the absence of Supervisor;

(8) Providing administrative support in organizing meetings, seminars, workshops etc.;

(9) Making travel arrangements for Supervisor and official visitors;

(10) Any other task assigned by the Supervisor.

4. QUALIFICATIONS:

Secondary school, preferably graduation, with a formal qualification in Secretarial Practice from a reputed institution.

5. EXPERIENCE:

Minimum three years experience in similar capacity, supporting senior officials, preferably in fast-paced international organizations.

6. SKILLS & ATTRIBUTES:

(1) Good working knowledge of modern telecommunication systems viz. telephone, fax, e-mail, internet and relevant software;

(2) Proficient in MS Office Applications - MS Word, Excel, Powerpoint, and Outlook;

(3) Good typing and stenographic skills;

(4) Ability to draft standard correspondence and summary of meetings;

(5) Excellent command over spoken and written English;

(6) Ability to manage multiple priorities, function in group and team settings and work with a minimum of supervision and direction;

(7) Attentive to detail, routinely thorough and comprehensive in approach;

(8) Positive, “can-do” attitude, with an appetite for work.

7. COMPENSATION OFFERED:

Approximate initial taxable remuneration for the vacancy shall be INR 38,500/- pm.

8. LOCATION:

New Delhi

9. VACANCY REFERENCE: SECR; VACANCY CODE: 06

10. CONTACT INFORMATION:

The Administrative Officer

Office of the WHO Representative to India

Room No.537,"A" Wing

Nirman Bhavan
Maulana Azad Road

New Delhi- 110011

Email: secr@whoindia.org

11. INSTRUCTIONS FOR APPLYING:

Eligible candidates interested in this position are requested to submit a personal history form (downloadable from www.whoindia.org), as well as a brief resume, providing details of relevant experience/ skills and other qualifications. Applications must be submitted to the above email id, by or before October 12, 2011, accompanied by a cover letter, giving reasons in support of the candidate’s suitability for the position.

NOTES:

This vacancy is open to applicants of EITHER SEX. Applications from WOMEN are encouraged.

This position is subject to local recruitment and will be filled by persons from within India.

We regret that due to the large volume of applications normally received, only candidates qualifying for interviews shall be corresponded with further.

WHO has a smoke-free environment and does not recruit smokers or other tobacco users.